The AI employee that takes every quote to a signature.
For window and door installers and showrooms. It replies to every lead, asks what you need before the survey and follows up while the customer compares offers. So more quotes turn into orders.
From the first request to installation, no customer slips through.
- 01
The request
Anyone who asks for a quote gets the right questions straight away: how many windows, which material, whether it's the home they live in, and when they want them replaced.
Replies straight away - 02
Showroom or survey
It books the showroom visit or the measuring survey with people who are ready to decide, and reminds them the day before. No wasted surveys.
Books into your calendar - 03
The quote
Once you've written it, it gets it to the customer the way you prefer: in the chat, to sign on their phone, or with a showroom appointment so you can walk them through it.
Quotes and e-signature - 04
The comparison
The customer has other offers on the table. If the quote stalls, it follows up to clear up glass, installation and timing, and brings the comparison to you. It stops at the first no.
Follows up when people go quiet - 05
Installation
When the contract is signed it sends the bank transfer details for the deposit, with the reference needed for the tax deduction. Installation goes on the calendar and it reminds them the day before.
Reminds them of the appointment - 06
After installation
It asks how the new windows are working out. If something doesn't close properly it hands it to you right away, and once it's fixed it asks for a review.
Asks for and replies to reviews
A quote stuck for a week, picked up at the right moment.
The customer has two quotes in hand. The AI employee doesn't cut the price: it restarts the conversation and puts the comparison in front of the owner.
Hi Laura, I'm the company's AI employee. I'm following up on the quote for the six PVC windows: have you had a chance to look at it?
Yes, but I have another one that's almost €1,000 cheaper.
Got it. The difference is often in the glass and the installation. If you like, the owner can go through both with you line by line in the showroom: I have Saturday at 10am or 11:30am.
OK, 10am. I'll bring the other quote too.
Perfect, bring it along. Saturday at 10am in the showroom, I'll send you a reminder on Friday.
The weeks that decide your sales.
After a trade show or a campaign
Lots of leads come in within a few days: it replies to all of them, and none waits for your next free moment.
Before winter
Drafts and energy bills make people think about their windows again: it picks up the requests that stalled, with consent.
At the end of the year
People counting on the tax deduction decide by December: it picks up the open quotes before the customer puts everything off to next year.
What changes, line by line.
| Area | Today | With your AI employee |
|---|---|---|
| Quote requests | answered when there's time | answered straight away, with the right questions |
| Surveys | even for people who won't buy | with people who are ready, plus a reminder |
| Quotes sent | nobody follows up | followed up until the customer decides |
| Showroom walk-ins | the number stays on a notepad | in the CRM, followed up like everyone else |
| Reviews | when someone remembers | requested after every installation |
Everything else, the same for every industry.
Frequently asked questions
01Does it write the quotes for me?
No. It collects quantities, material and timing and passes them to you in order: you add measurements and price, with the software you use today.
02Is it a CRM for window and door companies?
Yes: the Vilmor CRM keeps leads, quotes and customers in one place, and the AI employee works inside it. The software you price quotes with stays the same.
03Is it window and door software?
Not for quotes and job management: measurements, cutting lists and prices stay in the software you use today. The AI employee follows up with customers in the Vilmor CRM, alongside it.
04What about people who walk into the showroom?
Your front desk adds them to the CRM with their name and number and asks if they're happy to be contacted on WhatsApp. From there the AI employee follows up with them like everyone else.
05Does it bring me new leads?
No: it works on the leads you already get, from your website, directories, your own campaigns or whoever sources them for you. If you pay for a lead, the one nobody follows up is the most expensive.
06Won't it get pushy?
No. It follows up politely when a quote stalls, and stops when the customer says no.
07How much does it cost?
It depends on how many tasks you switch on. We share the price on a call, once we understand what you need and before you commit to anything. The plan